City of Columbus - File #: 0696-2011

• File #: 0696-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/26/2011
• In control: Public Utilities Committee
• On agenda: 6/27/2011
• Final action: 6/28/2011
• Title: To authorize the Director of Public Utilities to enter into enter into a planned contract modification for professional engineering services with CH2M Hill, Inc., for the Asset Management Program Development Project; to authorize the transfer and expenditure of $908,253.76 from the Sanitary Sewer General Obligation Fund and the transfer and expenditure of $908,253.76 from the Water Build America Bonds Fund; and to amend the 2011 Capital Improvements Budget for the Divisions of Sewerage and Drainage and Power and Water. ($1,816,507.52)

Date	Ver.	Action By	Action	Result
6/28/2011	1	MAYOR	Signed
6/28/2011	1	CITY CLERK	Attest
6/27/2011	1	Columbus City Council	Approved	Pass
6/27/2011	1	COUNCIL PRESIDENT	Signed
6/20/2011	1	Columbus City Council	Read for the First Time
6/7/2011	1	CITY ATTORNEY	Reviewed and Approved
6/7/2011	1	Utilities Drafter	Sent to Clerk's Office for Council
6/6/2011	1	Auditor Reviewer	Reviewed and Approved
6/6/2011	1	CITY AUDITOR	Reviewed and Approved
6/6/2011	1	Utilities Drafter	Sent for Approval
6/3/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/3/2011	1	Utilities Drafter	Sent for Approval
6/3/2011	1	EBOCO Reviewer	Sent for Approval
6/3/2011	1	ODI DIRECTOR	Reviewed and Approved
6/3/2011	1	Utilities Drafter	Sent for Approval
6/2/2011	1	Finance Reviewer	Reviewed and Approved
6/2/2011	1	Finance Reviewer	Reviewed and Approved
6/2/2011	1	Finance Reviewer	Reviewed and Approved
6/1/2011	1	Utilities Reviewer	Sent for Approval
6/1/2011	1	UTILITIES DIRECTOR	Reviewed and Approved
6/1/2011	1	Utilities Drafter	Sent for Approval
5/31/2011	1	Utilities Reviewer	Reviewed and Approved
5/27/2011	1	Utilities Reviewer	Reviewed and Approved
5/27/2011	1	Utilities Drafter	Sent for Approval
5/27/2011	1	Utilities Reviewer	Sent for Approval
4/26/2011	1	Utilities Drafter	Sent for Approval

Explanation

1. BACKGROUND:

A. Need. This legislation authorizes the Director of Public Utilities to enter into a contract modification for professional engineering services with CH2M Hill, Inc., for the Asset Management 2011 - Phase 3: Program Development Project for the Division of Sewerage and Drainage and the Division of Power and Water. The Division has determined that these design services cannot be performed by City personnel at this time and has planned for the procurement of these services on a routine basis.

This program will allow the Department of Public Utilities to better define critical assets, allow for enhanced resource allocation, perform business case evaluations to enhance project values and project prioritization, enhance facility equipment reliability to more dependably serve customers, optimize operations at treatment plants to lower operations cost, and minimize our overall life-cycle costs of infrastructure ownership while meeting our customers' expectations. This program will lead the Department of Public Utilities to allocate funds much more efficiently to projects and initiatives that will provide the best value to ratepayers.

The Consultant's emphasis throughout will be on the development of an asset management system, procedures, and a structured plan for future program development. The Consultant will be expected to concentrate on systems design and technology transfer, provide subject matter expertise, and possibly supplement staff in some cases.

Asset Management is being developed in phases, as identified in the Consultant's initial contract. Phase 2 is nearing completion by the Consultant and departmental staff and the Department is prepared to move into Phase 3, with up to two (2) more one (1)-year phases anticipated after Phase 3. Completed in Phase 2 were 20 business case evaluations (BCEs) that represent a long-term cost savings to the department of over $8 million, finalization of BCE process guide...