City of Columbus - File #: 0872-2011

• File #: 0872-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/31/2011
• In control: Public Service & Transportation Committee
• On agenda: 6/27/2011
• Final action: 6/28/2011
• Title: To authorize the Finance and Management Director to establish purchase orders for the purchase of traffic poles per solicitation SA003916 and school flashers and accessories per solicitation SA003915 and the terms and conditions of these pending citywide universal term contracts for the Division of Planning and Operations; to authorize and direct the City Auditor to transfer $133,016.00 from the Special Income Tax Fund to the Streets and Highways G.O. Bonds Fund; to authorize the City Auditor to appropriate $133,016.00 within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $133,016.00 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($133,016.00)

Date	Ver.	Action By	Action	Result
6/28/2011	1	MAYOR	Signed
6/28/2011	1	CITY CLERK	Attest
6/27/2011	1	Columbus City Council	Approved	Pass
6/27/2011	1	COUNCIL PRESIDENT	Signed
6/16/2011	1	Service Drafter	Sent to Clerk's Office for Council
6/15/2011	1	EBOCO Reviewer	Sent for Approval
6/15/2011	1	ODI DIRECTOR	Reviewed and Approved
6/15/2011	1	Service Drafter	Sent for Approval
6/15/2011	1	CITY ATTORNEY	Reviewed and Approved
6/10/2011	1	Auditor Reviewer	Reviewed and Approved
6/10/2011	1	CITY AUDITOR	Reviewed and Approved
6/10/2011	1	Service Drafter	Sent for Approval
6/9/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/9/2011	1	Finance Reviewer	Reviewed and Approved
6/9/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/9/2011	1	Service Drafter	Sent for Approval
6/8/2011	1	Finance Reviewer	Reviewed and Approved
6/8/2011	1	Finance Reviewer	Sent for Approval
6/7/2011	1	Finance Reviewer	Reviewed and Approved
6/6/2011	1	SERVICE DIRECTOR	Reviewed and Approved
6/1/2011	1	Service Drafter	Sent for Approval
6/1/2011	1	Service Reviewer	Reviewed and Approved
6/1/2011	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations utilizes school flashers and traffic poles for the purpose of warning motorists of school zones and the speed limit within those school zones. To achieve this objective the Division of Planning and Operations requires the purchase of these commodities to install in school zones currently without or needing upgrades.

These items will be purchased per solicitations for each and the terms and conditions of 2 pending Citywide Universal Term Contracts. This ordinance authorizes the purchase of traffic poles per solicitation SA003916 and school flashers and accessories per solicitation SA003915 and the terms and conditions of these pending Citywide Universal Term Contracts to meet the majority of the Division of Planning and Operations' anticipated needs for 2011 in the amount of $133,016.00.

Searches in the Excluded Party List System(Federal) and the Findings for Recovery list (State) produced no findings against General Supply and Services, Inc. dba GEXPRO and Baldwin and Sours.

2. FISCAL IMPACT:
These commodities are budgeted in the 2011 Capital Improvement Budget. This expense can be accommodated by appropriating and transferring funds needed in the amount of $133,016.00 from the Special Income Tax Fund. Bonds have yet to be sold for the whole project, necessitating a certification of $133,016.00 against the Special Income Tax Fund. Upon sale of bonds, this will be reimbursed. These Funds will then be transferred to the Streets and Highways G.O. Bonds Fund, appropriated and authorized to be expended.

3. CONTRACT COMPLIANCE
General Supply and Services, Inc. dba GEXPRO has a contract compliance number 205021902 and it expires 5/12/2013.
Baldwin and Sours has a contract compliance number 311104513 and it expires 9/9/2012.

3. EMERGENCY DESIGNATION
Emergency action is requested to assure the timely availability of the traffic poles and school flashers and accessories for in...