City of Columbus - File #: 0879-2011

• File #: 0879-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/1/2011
• In control: Public Utilities Committee
• On agenda: 7/18/2011
• Final action: 7/20/2011
• Title: To authorize the Director of Public Utilities to enter into a planned modification of the Janitorial Services contract with AA Programmed Janitorial and Building Maintenance, Inc., for the Division of Sewerage and Drainage, and to authorize the expenditure of $168,492.00 from the Sewerage System Operating Fund. ($168,492.00)

Date	Ver.	Action By	Action	Result
7/20/2011	1	MAYOR	Signed
7/20/2011	1	CITY CLERK	Attest
7/18/2011	1	Columbus City Council	Approved	Pass
7/18/2011	1	COUNCIL PRESIDENT PRO-TEM	Signed
7/11/2011	1	Columbus City Council	Read for the First Time
6/22/2011	1	Utilities Drafter	Sent for Approval
6/22/2011	1	CITY ATTORNEY	Reviewed and Approved
6/22/2011	1	Utilities Drafter	Sent to Clerk's Office for Council
6/21/2011	1	Utilities Drafter	Sent for Approval
6/21/2011	1	Auditor Reviewer	Reviewed and Approved
6/21/2011	1	CITY AUDITOR	Reviewed and Approved
6/20/2011	1	ODI DIRECTOR	Reviewed and Approved
6/17/2011	1	Finance Reviewer	Reviewed and Approved
6/17/2011	1	Finance Reviewer	Reviewed and Approved
6/17/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/17/2011	1	Utilities Drafter	Sent for Approval
6/17/2011	1	EBOCO Reviewer	Sent for Approval
6/16/2011	1	Finance Reviewer	Reviewed and Approved
6/15/2011	1	Utilities Reviewer	Reviewed and Approved
6/15/2011	1	Utilities Reviewer	Sent for Approval
6/15/2011	1	UTILITIES DIRECTOR	Reviewed and Approved
6/15/2011	1	Utilities Drafter	Sent for Approval
6/14/2011	1	Utilities Reviewer	Reviewed and Disapproved
6/1/2011	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this legislation it to authorize the Director of Public Utilities to execute a planned modification for a service agreement with AA Programmed Janitorial and Building Maintenance, Inc. to provide Janitorial Services for the Division of Sewerage and Drainage.

These Janitorial Services are utilized by the Division's Jackson Pike Wastewater Treatment Plant, the Southerly Wastewater Treatment Plant, the Compost Facility and the Sewer Maintenance Operation Center. This contract is in effect for one (1) year to and including August 31, 2011. The contract language allows for the Division of Sewerage and Drainage to extend the contract for three (3) additional years on a year to year basis upon mutual agreement and budgeted funds. This is the 3rd year of the contract. The expiration date will be August 31, 2012.

SUPPLIER: AA Programmed Janitorial and Building Maintenance, Inc. (31-1190027) Expires 1-12-13. This company holds MBE status.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.


1. Amount of additional funds: Total amount of additional funds for this contract modification No. 2 is $168,492.00. Total contract amount including this modification is $511,176.00.

2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2011 for the Division of Sewerage and Drainage.

3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.

4. How cost was determined: The cost, terms and conditions ar...