City of Columbus - File #: 0909-2011

• File #: 0909-2011
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 6/6/2011
• In control: Administration Committee
• On agenda: 7/11/2011
• Final action: 7/13/2011
• Title: To authorize the Director of the Department of Technology to modify a contract with eProximiti LLC for mobile applications professional services; to authorize the transfer of appropriations and cash between projects in the Information Services Bonds Fund; to amend the 2011 Capital Improvements Budget; to waive the competitive bidding provisions of Columbus City Code; to authorize the expenditure of $146,400.00 from the Information Services Division, Capital Improvement Bonds Fund; and to declare an emergency. ($146,400.00)

Date	Ver.	Action By	Action	Result
7/13/2011	2	CITY CLERK	Attest
7/12/2011	2	MAYOR	Signed
7/11/2011	1	Columbus City Council	Approved as Amended	Pass
7/11/2011	1	Columbus City Council	Amended as submitted to the Clerk	Pass
7/11/2011	2	COUNCIL PRESIDENT	Signed
7/1/2011	1	Technology Drafter	Sent for Approval
7/1/2011	1	Auditor Reviewer	Reviewed and Approved
7/1/2011	1	CITY AUDITOR	Reviewed and Approved
7/1/2011	1	Technology Drafter	Sent for Approval
7/1/2011	1	CITY ATTORNEY	Reviewed and Approved
7/1/2011	1	Technology Drafter	Sent to Clerk's Office for Council
6/30/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/28/2011	1	Finance Reviewer	Reviewed and Approved
6/28/2011	1	Finance Reviewer	Reviewed and Approved
6/27/2011	1	ODI DIRECTOR	Reviewed and Approved
6/27/2011	1	Technology Drafter	Sent for Approval
6/24/2011	1	Technology Drafter	Sent for Approval
6/24/2011	1	EBOCO Reviewer	Sent for Approval
6/23/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/22/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to modify an agreement with eProximiti LLC, for mobile applications professional services. DoT recently entered into a six (6) month fixed price agreement with eProximiti through purchase order ED044023 to assist in the development of the City's first mobile application, iColumbus MyColumbus, at a cost of $19,750. This modification will extend the agreement to provide ongoing enhancements to iColumbus MyColumbus and develop new mobile applications. These services will enable the City to better communicate with residents and visitors, who increasingly access information using mobile devices. The modified agreement will be for a one year term, from the date of a purchase order certified by the Columbus City Auditor's Office, and will provide an additional $146,400 for professional services to support the City's mobile applications initiatives.

To procure these services, an Invitation to Bid (SA003913) was published in March 2011. The solicitation received three offers to provide mobile applications professional services for one year term. Only one of the offers was from a vendor who currently had staff with the necessary skills and experience, but their proposed hourly rates were not affordable. As a result, DoT sought recommendations from TechColumbus for a qualified local vendor, and eProximiti came highly recommended to meet the City's needs. After further discussions, eProximiti did demonstrate that they are able to satisfy all requirements in the formal bid, at a substantially lower price than the only responsive offer received from the formal bid. After negotiations, eProximiti will provide these services payable at the agreed upon hourly rates: mobile applications development at $79.00 per hour, mobile applications project management at $89.00 per hour, mobile applications business analysis at $57.00 per hour, and mobile applications graphic design...