City of Columbus - File #: 0926-2011

• File #: 0926-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/7/2011
• In control: Public Utilities Committee
• On agenda: 7/11/2011
• Final action: 7/13/2011
• Title: To authorize and direct the Director of Public Utilities to enter into a modification of the Electric Motor Maintenance Services contract for the Division of Sewerage and Drainage, to modify all contracts and agreements with Marion Electric Motor Services, Inc. by assigning past, present and future contracts and agreements to Marion Electric Motor LLC, to authorize the expenditure of $25,000.00 from the Sewerage System Operating Fund, and to declare an emergency. ($25,000.00)

Date	Ver.	Action By	Action	Result
7/13/2011	1	CITY CLERK	Attest
7/12/2011	1	MAYOR	Signed
7/11/2011	1	Columbus City Council	Approved	Pass
7/11/2011	1	COUNCIL PRESIDENT	Signed
6/21/2011	1	Utilities Drafter	Sent for Approval
6/21/2011	1	Auditor Reviewer	Reviewed and Approved
6/21/2011	1	CITY AUDITOR	Reviewed and Approved
6/21/2011	1	Utilities Drafter	Sent for Approval
6/21/2011	1	CITY ATTORNEY	Reviewed and Approved
6/21/2011	1	Utilities Drafter	Sent to Clerk's Office for Council
6/20/2011	1	ODI DIRECTOR	Reviewed and Approved
6/17/2011	1	Finance Reviewer	Reviewed and Approved
6/17/2011	1	Finance Reviewer	Reviewed and Approved
6/17/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/17/2011	1	Utilities Drafter	Sent for Approval
6/17/2011	1	EBOCO Reviewer	Sent for Approval
6/16/2011	1	UTILITIES DIRECTOR	Reviewed and Approved
6/16/2011	1	Utilities Drafter	Sent for Approval
6/16/2011	1	Finance Reviewer	Reviewed and Approved
6/15/2011	1	Utilities Reviewer	Reviewed and Approved
6/15/2011	1	Utilities Reviewer	Sent for Approval
6/7/2011	1	Utilities Drafter	Sent for Approval

Explanation

The Department of Public Utilities entered into a contract with Marion Electric Motor Services, Inc. for Electric Motor Maintenance Services for the Division of Sewerage and Drainage. This contract was the result of a Director's bid received on December 19, 2007. Marion Electric Motor Services, Inc. was the lowest, responsive, responsible bidder and met all requirements of the specifications. The original contract was for a period of one year with two (2) one year renewal options on a year to year basis. The final extension has been exercised and the contract expired on April 30, 2011. With passage by the Columbus City Council of Ordinance #0530-2011 on April 25, 2011 the Division was given authority to modify the original contract to extend the contract completion date to October 31, 2011. There is a need to modify and increase the contract to add more funding for the Southerly Waste Water Treatment Plant. The Division is preparing the documents for a new advertisement and bidding documents for these services.

The Department of Public Utilities is currently under contract with Marion Electric Motor Services, Inc. Marion Electric Motor LLC has purchased many of the assets of Marion Electric Motor Services, Inc., and continues to provide the same products and services as Marion Electric Motor Service, Inc. Therefore, this Ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with Marion Electric Motor Services, Inc. FID 31-4363726, to be reassigned as Marion Electric Motor LLC, FID 27-3248514.

SUPPLIER: Marion Electric Motor LLC (27-3248514) Expires 4/28/2013.
Marion Electric Motor LLC does not hold MBE/FBE status.

1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 4 is $25,000.00. Total contract amount including this modification is $285,000.00.

2. Reason additional funds were not foreseen: Due to the fact that the ...