City of Columbus - File #: 0956-2011

• File #: 0956-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/9/2011
• In control: Public Utilities Committee
• On agenda: 7/18/2011
• Final action: 7/20/2011
• Title: To authorize the Director of Public Utilities to enter into contract with The Shelly Company for Asphalt Paving, Sealing and Repair Services, for the Division of Sewerage and Drainage, and to authorize the transfer and expenditure of $175,000.00 from the Sewerage System Operating Fund. ($175,000.00)

Date	Ver.	Action By	Action	Result
7/20/2011	1	MAYOR	Signed
7/20/2011	1	CITY CLERK	Attest
7/18/2011	1	Columbus City Council	Approved	Pass
7/18/2011	1	COUNCIL PRESIDENT PRO-TEM	Signed
7/11/2011	1	Columbus City Council	Read for the First Time
6/21/2011	1	Utilities Drafter	Sent for Approval
6/21/2011	1	Auditor Reviewer	Reviewed and Approved
6/21/2011	1	CITY AUDITOR	Reviewed and Approved
6/21/2011	1	Utilities Drafter	Sent for Approval
6/21/2011	1	CITY ATTORNEY	Reviewed and Approved
6/21/2011	1	Utilities Drafter	Sent to Clerk's Office for Council
6/20/2011	1	ODI DIRECTOR	Reviewed and Approved
6/17/2011	1	Finance Reviewer	Reviewed and Approved
6/17/2011	1	Finance Reviewer	Reviewed and Approved
6/17/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/17/2011	1	Utilities Drafter	Sent for Approval
6/17/2011	1	Utilities Drafter	Sent for Approval
6/17/2011	1	EBOCO Reviewer	Sent for Approval
6/16/2011	1	Finance Reviewer	Reviewed and Approved
6/15/2011	1	Utilities Drafter	Sent for Approval
6/15/2011	1	Utilities Reviewer	Reviewed and Approved
6/15/2011	1	Utilities Reviewer	Sent for Approval
6/15/2011	1	UTILITIES DIRECTOR	Reviewed and Approved
6/15/2011	1	Utilities Drafter	Sent for Approval

Explanation

The Director of Public Utilities opened formal bids for Asphalt Paving, Sealing and Repair Services on May 25, 2011. Fifty-six (56) vendors were solicited (5 MBE, 1 FBE) and Two (2) bids (2 Majority) were received. The lowest, responsive and responsible bid was The Shelly Company.

This contract provides the Department of Public Utilities, Division of Sewerage and Drainage the services needed for repairing asphalt pavement, pavement replacement and sealing existing roadways with tar and chip surface for the Division of Sewerage and Drainage Facilities. This contract will be utilized by the Southwesterly Composting Facility. This ordinance would authorize the Director of Public Utilities to enter into a one (1) year contract with The Shelly Company. Contract specifications allow for two (2) one (1) year extensions on a year to year basis and upon mutual agreement, availability of funding and approval by City Council.

SUPPLIER: The Shelly Company (31-1279704) Expires April 15, 2013. They do not have MBE/FBE status.

FISCAL IMPACT: $175,000.00 is needed for this purchase. There is a need to transfer $175,000.00 within the Sewerage System Operating Fund to allow for the necessary improvements to proceed. Sufficient appropriation is available within Object Level One 06 for this requested transfer to Object Level One 03. No increase in the total budget appropriation will be needed.

$0.00 was spent in 2010
$0.00 was spent in 2009

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.



Title

To authorize the Director of Public Utilities to enter into contract with The Shelly Company for Asphalt Paving, Sealing and Repair Services, for the Division of Sewerage and Drainage, and to authorize the transfer and expenditure of $175,000.00 from the Sewer...