City of Columbus - File #: 0987-2011

• File #: 0987-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/15/2011
• In control: Public Service & Transportation Committee
• On agenda: 6/27/2011
• Final action: 6/28/2011
• Title: To authorize the Finance & Management Director to establish a purchase order for the purchase of sign posts for the Division of Planning and Operations per terms and conditions provided in the successful bid by Mdsolutions, Inc.; to authorize the City Auditor to execute a partial cancellation of an existing purchase order, to authorize the expenditure of $12,328.75 or so much thereof as may be necessary from the Build America Bonds Fund; and to declare an emergency. ($12,328.75)

Date	Ver.	Action By	Action	Result
6/28/2011	1	MAYOR	Signed
6/27/2011	1	Columbus City Council	Approved
6/27/2011	1	COUNCIL PRESIDENT	Signed
6/17/2011	1	Service Drafter	Sent for Approval
6/17/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/17/2011	1	Auditor Reviewer	Reviewed and Approved
6/17/2011	1	CITY AUDITOR	Reviewed and Approved
6/17/2011	1	Service Drafter	Sent for Approval
6/17/2011	1	CITY ATTORNEY	Reviewed and Approved
6/17/2011	1	Service Drafter	Sent to Clerk's Office for Council
6/16/2011	1	Finance Reviewer	Reviewed and Approved
6/16/2011	1	Finance Reviewer	Reviewed and Approved
6/16/2011	1	Finance Reviewer	Reviewed and Approved
6/16/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/15/2011	1	Service Drafter	Sent for Approval
6/15/2011	1	Service Drafter	Sent for Approval
6/15/2011	1	Service Reviewer	Reviewed and Approved
6/15/2011	1	Service Drafter	Sent for Approval
6/15/2011	1	SERVICE DIRECTOR	Reviewed and Approved
6/15/2011	1	Service Drafter	Sent for Approval
6/15/2011	1	EBOCO Reviewer	Sent for Approval
6/15/2011	1	ODI DIRECTOR	Reviewed and Approved
6/15/2011	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Department of Public Service, Division of Planning and Operations, requires sign posts for the purpose of installation of traffic signs throughout the City. These posts will be utilized to replace damaged sign posts and for the placement of new signs.

This ordinance authorizes the Director of Finance and Management to establish a purchase order for the purchase per the successful bids of these commodities.

The commodities needed were successfully bid as follows:
SO0037338 for U-Channel drive posts
7 responses were received, with 1 from Traffic Parts, Inc. which was incomplete

Company Name MAJ/MBE/FBE Unit Price Extended Cost
Mdsolutions Inc. FBE $14.09 $12,328.75
Firelands Supply Company MAJ $14.14 $12,372.50
Lightle Enterprises of Ohio, LLC *E1 $15.84 $13,860.00
Paul Peterson Company MAJ $17.50 $15,312.50
Edco Tool & Supply MAJ $18.08 $15,820.00
Columbus Lumber FBE $27.70 $24,237.50

*4 employees or less

Mdsolutions Inc. was the lowest, most responsive bidder.

2. CONTRACT COMPLIANCE
Mdsolutions Inc. contract compliance number is 311804276 and it expires: 9/30/11.


3. FISCAL IMPACT:
Funds were previously legislated in ordinance 0291-2011 for this commodity to be purchased via a Citywide UTC. The amount of the item needed exceeded the amount available to be purchased at the UTC price and the vendor would not hold that price beyond that level. The items were bid as described above and it is necessary to establish funding to purchase through the successful bidder. It is ne...