City of Columbus - File #: 0989-2011

• File #: 0989-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/15/2011
• In control: Finance Committee
• On agenda: 7/11/2011
• Final action: 7/13/2011
• Title: To authorize the Director of Finance and Management to expend funds for the contract with Arthur J. Gallagher Risk Management Services, Inc. for the second of four (4) automatic one (1) year renewals; to bind the City's insurance for the term commencing August 1, 2011 and terminating July 31, 2012; to authorize the expenditure of up to $416,008 for the City's 2011-2012 insurance program from the Employee Benefits Fund and the General Fund; and to declare an emergency. ($416,008)

Date	Ver.	Action By	Action	Result
7/13/2011	1	CITY CLERK	Attest
7/12/2011	1	MAYOR	Signed
7/11/2011	1	Columbus City Council	Approved	Pass
7/11/2011	1	COUNCIL PRESIDENT	Signed
6/20/2011	1	SAFETY DIRECTOR	Reviewed and Approved
6/20/2011	1	ODI DIRECTOR	Reviewed and Approved
6/20/2011	1	Finance Drafter	Sent to Clerk's Office for Council
6/17/2011	1	Auditor Reviewer	Reviewed and Approved
6/17/2011	1	CITY AUDITOR	Reviewed and Approved
6/17/2011	1	Finance Drafter	Sent for Approval
6/17/2011	1	CITY ATTORNEY	Reviewed and Approved
6/17/2011	1	Finance Drafter	Sent for Approval
6/17/2011	1	Safety Reviewer	Reviewed and Approved
6/17/2011	1	Finance Drafter	Sent for Approval
6/17/2011	1	EBOCO Reviewer	Sent for Approval
6/16/2011	1	Finance Drafter	Sent for Approval
6/16/2011	1	Finance Reviewer	Reviewed and Approved
6/16/2011	1	Finance Reviewer	Reviewed and Approved
6/16/2011	1	Finance Reviewer	Reviewed and Approved
6/16/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/16/2011	1	Finance Drafter	Sent for Approval
6/16/2011	1	Finance Drafter	Sent for Approval
6/15/2011	1	Finance Drafter	Sent for Approval
6/15/2011	1	Finance Reviewer	Reviewed and Approved

Explanation


Background: The Department of Finance and Management Real Estate Management Office (REMO) solicited Request for Proposals (RFP) in April 2009, RFP No. SA00324, to provide insurance brokerage and risk management services for the City's property (casualty), boiler and machinery, and aviation insurance programs. The City selected Arthur J. Gallagher Risk Management Services, Inc. to administer the City's insurance programs for a five (5) year period, consisting of an initial one-year term and four automatic consecutive one-year terms, each subject to appropriation of necessary funds by City Council and certification of availability of funds by the City Auditor.

Pursuant to Ordinance No. 0943-2009, passed on 07/8/09, the City entered into a contract with Arthur J. Gallagher Risk Management Services, Inc. for insurance brokerage and engineering services, and funded the initial one (1) year term, August 1, 2009 through July 31, 2010 for the insurance brokerage and engineering services contract, and the property (casualty), boiler and machinery, and aviation insurance premiums. The funding for the first of four (4) one year renewals of the insurance brokerage and engineering services contract with Arthur J. Gallagher Risk Management Services, Inc. and the premiums for property (casualty), boiler and machinery, and aviation insurance coverage for the first renewal term (August 1, 2010 through July 31, 2011) was authorized by Ordinance No. 0912-2010.

Per the City's requirements to annually solicit underwriting quotes, Arthur J. Gallagher Risk Management Services, Inc. solicited underwriting for the City's insurance coverage for the second of four (4) one year renewal terms commencing August 1, 2011 and terminating July 31, 2012. After review of the quotations, the City has chosen to remain with its existing insurance carriers thereby providing the broadest and best coverage meeting the City's requirements and at the best price. All coverage rema...