City of Columbus - File #: 0998-2011

• File #: 0998-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/16/2011
• In control: Finance Committee
• On agenda: 7/11/2011
• Final action: 7/13/2011
• Title: To authorize and direct the Finance and Management Director to issue purchase orders with Beem's BP Distribution and Voyager Fleet Systems for the provision of automobile fuel; to authorize the expenditure of $2,203,907.00 from the Fleet Management Services Fund; to waive the competitive bidding provisions of the Columbus City Codes, 1959; and to declare an emergency. ($2,203,907.00)

Date	Ver.	Action By	Action	Result
7/13/2011	1	CITY CLERK	Attest
7/12/2011	1	MAYOR	Signed
7/11/2011	1	Columbus City Council	Approved	Pass
7/11/2011	1	COUNCIL PRESIDENT	Signed
6/28/2011	1	ODI DIRECTOR	Reviewed and Approved
6/28/2011	1	Finance Drafter	Sent for Approval
6/28/2011	1	CITY ATTORNEY	Reviewed and Approved
6/28/2011	1	Finance Drafter	Sent to Clerk's Office for Council
6/27/2011	1	EBOCO Reviewer	Sent for Approval
6/24/2011	1	Auditor Reviewer	Reviewed and Approved
6/24/2011	1	CITY AUDITOR	Reviewed and Approved
6/24/2011	1	Finance Drafter	Sent for Approval
6/23/2011	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
6/23/2011	1	Finance Reviewer	Reviewed and Approved
6/23/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/22/2011	1	Finance Reviewer	Reviewed and Approved
6/22/2011	1	Finance Reviewer	Sent for Approval
6/16/2011	1	Finance Drafter	Sent for Approval
6/16/2011	1	Finance Reviewer	Reviewed and Approved

Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for credit card fuels purchased through the Voyager Fleet Systems and unleaded bulk fuel with Beem's BP Distribution for the Fleet Management Division. The current contract with Voyager expires 07/31/2011 and Ordinance No. 0865-2011 authorizes a one-year extension. A purchase order with Beem's BP Distribution for unleaded bulk fuel deliveries was authorized by Ordinance 0180-2010, through a formal bid conducted by Franklin County.

This ordinance also waives the competitive bidding process of the Columbus City Codes, in order to allow the continued use of the Beem's BP Distribution contract bid by Franklin County. To continue uninterrupted unleaded fuel deliveries at the lowest possible price and in comparing the State of Ohio contract with Franklin County contract, Beem's Distribution Inc. provides a lower delivery price of $0.059 per gallon. The City does not have a formal cooperative purchasing agreement with Franklin County as it does with the State of Ohio Department of Administrative Services. Accordingly, the competitive bidding provisions of the City Codes must be waived in order to participate in this Franklin County contract.

Voyager Fleet Systems Inc. Contract compliance number is 76-0476053. Beem's BP Distirbution Contract compliance number is 31-0941823.

Fiscal Impact: There is currently $2,203,907.00 in available appropriation in the Fleet Management Fund 513 for unleaded fuel and credit card fuel purchases services.

Emergency action is requested to ensure an uninterrupted supply of bulk unleaded and credit card fuel purchases. The fuel is used by all City vehicles, including Police, Fire and Refuse Collection vehicles. Fuel needs for the year will be assessed with the completion of the Second Quarter Financial Review - given price increases this year, additional appropriation and expenditure authority is likely....