City of Columbus - File #: 1000-2011

• File #: 1000-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/16/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 7/11/2011
• Final action: 7/13/2011
• Title: To authorize and direct the Municipal Court Clerk to enter into a contract with Capital Recovery Systems, Inc. for the provision of collection services; to authorize an expenditure up to $105,000.00 from the Municipal Court Clerk Collection Fund; and to declare an emergency. ($105,000.00)

Date	Ver.	Action By	Action	Result
7/13/2011	1	CITY CLERK	Attest
7/12/2011	1	MAYOR	Signed
7/11/2011	1	Columbus City Council	Approved	Pass
7/11/2011	1	COUNCIL PRESIDENT	Signed
6/30/2011	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
6/29/2011	1	CITY ATTORNEY	Reviewed and Approved
6/28/2011	1	Auditor Reviewer	Reviewed and Approved
6/28/2011	1	CITY AUDITOR	Reviewed and Approved
6/28/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/27/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/27/2011	1	EBOCO Reviewer	Sent for Approval
6/27/2011	1	ODI DIRECTOR	Reviewed and Approved
6/27/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/24/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/22/2011	1	Finance Reviewer	Reviewed and Approved
6/22/2011	1	Finance Reviewer	Reviewed and Approved
6/21/2011	1	Finance Reviewer	Reviewed and Approved
6/20/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/17/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/17/2011	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved

Explanation

Background:
This ordinance authorizes the Franklin County Municipal Court, Clerk of Court (hereinafter "Municipal Court Clerk") to enter into the first year of a three year contract, with three consecutive one year renewal options with Capital Recovery Systems, Inc. for collection services for the Clerk's Office.

The contract is self-funding in that the percentage charged for collecting the receivables is added to the total debt collected, pursuant to ORC 2335.24 and ORC 2335.19; thereby, negating any costs to the City of Columbus for this service.

Bid Information:
A formal bid process for collection services was conducted through SA003933, in accordance with Columbus City Codes, Chapter 329. The Municipal Court Clerk awarded the contract to the most responsible and best bidder.

Contract Compliance Number: 31-1570459
Expiration: 1/12/2012

The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

Emergency: Emergency declaration is requested for the continuity of the collection services.

Fiscal Impact: Funds totaling $105,000.00 are available in the Municipal Court Clerk collection fund budget.

Title

To authorize and direct the Municipal Court Clerk to enter into a contract with Capital Recovery Systems, Inc. for the provision of collection services; to authorize an expenditure up to $105,000.00 from the Municipal Court Clerk Collection Fund; and to declare an emergency. ($105,000.00)

Body

Whereas, it is necessary to enter into a contract with Capital Recovery Systems, Inc. to collect the accounts receivables for the Municipal Court Clerk; and

Whereas, an emergency exists in the daily operations of the Municipal Court Clerk, in that it is immediately necessary to authorize said contract for the collection services without interrup...