City of Columbus - File #: 1001-2011

• File #: 1001-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/16/2011
• In control: Public Service & Transportation Committee
• On agenda: 7/11/2011
• Final action: 7/13/2011
• Title: To authorize the Finance and Management Director to enter into one contract for the option to purchase Street Names Sign Brackets with J. O. Herbert, Company, Inc.; to authorize the expenditure of one dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
7/13/2011	1	CITY CLERK	Attest
7/12/2011	1	MAYOR	Signed
7/11/2011	1	Columbus City Council	Approved	Pass
7/11/2011	1	COUNCIL PRESIDENT	Signed
6/21/2011	1	CITY ATTORNEY	Reviewed and Approved
6/21/2011	1	Finance Drafter	Sent to Clerk's Office for Council
6/20/2011	1	CITY AUDITOR	Reviewed and Approved
6/20/2011	1	Finance Drafter	Sent for Approval
6/17/2011	1	EBOCO Reviewer	Sent for Approval
6/17/2011	1	ODI DIRECTOR	Reviewed and Approved
6/17/2011	1	Finance Drafter	Sent for Approval
6/17/2011	1	Auditor Reviewer	Reviewed and Approved
6/16/2011	1	Finance - Purchasing Drafter	Sent for Approval
6/16/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/16/2011	1	Finance Reviewer	Reviewed and Approved
6/16/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/16/2011	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the option to purchase Street Name Sign Brackets for the Department of Public Service, Division of Planning and Operation. The term of the proposed option contract will be through September 30, 2013 with the option to extend two additional one-year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003926. The Purchasing Office opened formal bids on May 5, 2011. These items will be used to frame and support street name signs and assorted equipment along roadways throughout the City of Columbus.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003926). Seventy- seven bids were solicited (MAJ: 72 , M1A: 2, F1: 3); One (MAJ: 1) bid was received.

This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.

The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:

J. O. Herbert Company, Inc., CC#540938754, exp. 2/9/2013
Total Estimated Annual Expenditure: $110,000.00

This ordinance is being submitted as an emergency because without emergency action these items for the installation of street name signs and other equipment along City of Columbus roadways will be delayed and the efficient delivery of valuable public services meant to increase safety on the streets will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.

Title

To authorize the Finance and Management Director to enter into one contract for the option to purchase Street Names Sign Brackets with J. O. Herbert, Company, Inc.; to authorize the expenditure of one dollar to establish the contract fro...