City of Columbus - File #: 1006-2011

• File #: 1006-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/17/2011
• In control: Finance Committee
• On agenda: 7/11/2011
• Final action: 7/13/2011
• Title: To authorize the Finance and Management Director to modify and extend a contract with Flooring Foundations, LLC to pay for flooring renovations performed at various City buildings; to authorize the expenditure of $7,455.10 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($7,455.10)

Date	Ver.	Action By	Action	Result
7/13/2011	1	CITY CLERK	Attest
7/12/2011	1	MAYOR	Signed
7/11/2011	1	Columbus City Council	Approved	Pass
7/11/2011	1	COUNCIL PRESIDENT	Signed
6/22/2011	1	ODI DIRECTOR	Reviewed and Approved
6/22/2011	1	Finance Drafter	Sent to Clerk's Office for Council
6/22/2011	1	City Clerk's Office	Sent back for Clarification/Correction
6/22/2011	1	Finance Drafter	Sent for Approval
6/22/2011	1	CITY ATTORNEY	Reviewed and Approved
6/22/2011	1	Finance Drafter	Sent to Clerk's Office for Council
6/20/2011	1	Auditor Reviewer	Reviewed and Approved
6/20/2011	1	CITY AUDITOR	Reviewed and Approved
6/20/2011	1	Finance Drafter	Sent for Approval
6/17/2011	1	Finance Drafter	Sent for Approval
6/17/2011	1	Finance Drafter	Sent for Approval
6/17/2011	1	Finance Drafter	Sent for Approval
6/17/2011	1	Finance Reviewer	Reviewed and Approved
6/17/2011	1	Finance Reviewer	Reviewed and Approved
6/17/2011	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a contract with Flooring Foundations, LLC for flooring renovations performed at various City buildings. The original contract was authorized by Ordinance No. 0086-2007, passed January 25, 2007, in the amount of $213,127.00, and then modified by Ordinance No. 1016-2007, in the amount of $55,000.00. The basis of this modification is for unanticipated carpet and flooring installation and for which the invoice was misplaced.

Emergency action is requested so the contract can be closed out and final payment issued to the vendor.

Flooring Foundations, LLC Contract Compliance No. 80-0083697, expiration date November 30, 2012.

Fiscal Impact: The cost of this contract is $7,455.10. The current unencumbered cash balance in the Construction Management Capital Improvement Fund 733, Project 570031-100000, City Hall Renovations, is $19,980.33.

Title

To authorize the Finance and Management Director to modify and extend a contract with Flooring Foundations, LLC to pay for flooring renovations performed at various City buildings; to authorize the expenditure of $7,455.10 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($7,455.10)

Body

WHEREAS, Ordinance No. 0086-2007, passed January 7, 2007, in the amount of $213,127.00 authorized the original contract; and

WHEREAS, Ordinance No. 1016-2007, passed August 13, 2007, in the amount of $55,000.00 modified the contract; and

WHEREAS, this final modification was a result of unanticipated carpet and flooring installation and for which the invoice was misplaced; and

WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to modify the contract with Flooring Foundations, LLC for flooring renovations performed at City buildings, thereb...