City of Columbus - File #: 1042-2011

• File #: 1042-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/23/2011
• In control: Public Service & Transportation Committee
• On agenda: 7/11/2011
• Final action: 7/13/2011
• Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase High Skid Preformed Thermoplastic Pavement Marking Materials with Flint Trading, Inc. to authorize the expenditure of one dollar to establish the contract from the Mail, Print Services, and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
7/13/2011	1	CITY CLERK	Attest
7/12/2011	1	MAYOR	Signed
7/11/2011	1	Columbus City Council	Approved	Pass
7/11/2011	1	COUNCIL PRESIDENT	Signed
6/29/2011	1	CITY ATTORNEY	Reviewed and Approved
6/29/2011	1	Finance Drafter	Sent to Clerk's Office for Council
6/28/2011	1	ODI DIRECTOR	Reviewed and Approved
6/28/2011	1	Finance Drafter	Sent for Approval
6/28/2011	1	Auditor Reviewer	Reviewed and Approved
6/28/2011	1	CITY AUDITOR	Reviewed and Approved
6/28/2011	1	Finance Drafter	Sent for Approval
6/27/2011	1	EBOCO Reviewer	Sent for Approval
6/24/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/24/2011	1	Finance Drafter	Sent for Approval
6/23/2011	1	Finance - Purchasing Drafter	Sent for Approval
6/23/2011	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the option to purchase High Skid Preformed Thermoplastic Pavement Marking Materials for the Department of Public Service, Division of Planning and Operation. The term of the proposed option contract will be through December 31, 2013 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA003971. The Purchasing Office opened formal bids on June 9, 2011. These materials are used to mark asphalt and concrete pavement on roadways throughout the City of Columbus.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003971). Fourteen bids were solicited (MAJ: 14); One (MAJ: 1) bid was received.

No bids were received for items 1-19, 83, 84 and 87. These items will be bid as needed.

This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.

The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder:

Flint Trading, Inc., CC#561736552, exp. 7/8/2012
Total Estimated Annual Expenditure: $50,000.00

This ordinance is being submitted as an emergency because without emergency action for these materials the installation of roadway pavement markings on City of Columbus roadways will be delayed and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.

Title

To authorize the Finance and Management Director to enter into a contract for the option to purchase High Skid Preformed Thermoplastic Pavement Marking Materials with Flint Trading, Inc. to authorize the expenditure of one dollar to e...