City of Columbus - File #: 1061-2011

• File #: 1061-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/27/2011
• In control: Public Service & Transportation Committee
• On agenda: 7/11/2011
• Final action: 7/13/2011
• Title: To authorize the Director of Public Service to enter into contract with Strawser Paving Co. and to provide for the payment of construction administration and inspection services, in connection with the Resurfacing - Preventive Surface Treatments (Crack Seal) contract; to authorize and direct the City Auditor to transfer $588,180.78 from the Special Income Tax Fund and appropriate to the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $588,180.78 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($588,180.78)

Date	Ver.	Action By	Action	Result
7/13/2011	1	CITY CLERK	Attest
7/12/2011	1	MAYOR	Signed
7/11/2011	1	Columbus City Council	Approved	Pass
7/11/2011	1	COUNCIL PRESIDENT	Signed
6/30/2011	1	Auditor Reviewer	Reviewed and Approved
6/30/2011	1	CITY AUDITOR	Reviewed and Approved
6/30/2011	1	Service Drafter	Sent for Approval
6/30/2011	1	CITY ATTORNEY	Reviewed and Approved
6/30/2011	1	Service Drafter	Sent to Clerk's Office for Council
6/29/2011	1	EBOCO Reviewer	Sent for Approval
6/29/2011	1	ODI DIRECTOR	Reviewed and Approved
6/29/2011	1	Service Drafter	Sent for Approval
6/28/2011	1	Service Drafter	Sent for Approval
6/27/2011	1	Service Drafter	Sent for Approval
6/27/2011	1	Service Reviewer	Reviewed and Approved
6/27/2011	1	Service Drafter	Sent for Approval
6/27/2011	1	SERVICE DIRECTOR	Reviewed and Approved
6/27/2011	1	Finance Reviewer	Reviewed and Approved
6/27/2011	1	Finance Reviewer	Reviewed and Approved
6/27/2011	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing - Preventive Surface Treatments (Crack Seal) project.

This contract Crack Seals three hundred and fifty eight (358) city streets. The work consists of applying crack sealant to the existing pavement in order to extend the life of the roadway.

The estimated Notice to Proceed date is August 8, 2011. The project was let by the Office of Support Services through vendor services. 2 bids were received on June 23, 2011 (2 majority) and tabulated on June 24, 2011 as follows:

Company Name Bid Amt City/State Majority/MBE/FBE
Strawser Paving Co. $534,709.80 Columbus, OH Majority
American Pavements, Inc. $664,492.36 Columbus, OH Majority

Award is to be made to Strawser Paving Co. as the lowest, best, most responsive and most responsible bidder.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Co.


2. CONTRACT COMPLIANCE
Strawser Paving Co. contract compliance number is 262688853 and expires 3/24/12.

3. FISCAL IMPACT
Funding authority for this project is budgeted within the 2011 Capital Improvement Budget in the Resurfacing Project. This expense can be accommodated by appropriating and transferring funds needed in the amount of $588,180.78 from the Special Income Tax Fund. Bonds have yet to be sold for the whole project, necessitating a certification of $588,180.78 against the Special Income Tax Fund. Upon sale of bonds, this will be reimbursed.

4. EMERGENCY DESIGNATION.
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season to ensure th...