Explanation
BACKGROUND: This ordinance authorizes a modification of Contract EL011389, with Asplundh Tree Expert Co., to provide tree removal services for the Division of Power and Water. The Power Line Clearance Contract is a tree trimming service that the division continuously needs for proper maintenance and removal services as required by Parsons Avenue Water Plant (PAWP). A request for bids was advertised in the City Bulletin (SA003767) and two bids were received and opened by the Director of Public Utilities on December 1, 2010. The bids were evaluated and an award was recommended to Asplundh Tree Expert Co. as the lowest, responsive and responsible bid received. This is for the 2012 funding for the second year of the two-year contract. The sole purpose of the modification is to increase the maximum monetary obligation. All terms and conditions of the original agreement remain in full force and effect.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Amount of additional funds to be expended: The total amount of additional funds needed for Year 2, Modification #2 is $10,000.00. The original contract EL011389 was established for $305,000; Modification #1 was established for $321,500.00. The total cost of the original contract with the modifications is $636,500.00.
Reasons additional goods/services could not be foreseen: The need for additional funds was foreseen and is outlined in the original agreement. This legislation is to encumber the funds required for Year 2 for the PAWP.
Reasons other procurement processes are not used: The same exact service is required as originally proposed. No lower pricing/more attractive terms and conditions are anticipated at this time.
How cost of modification was determined: The cost, terms and conditions are in accordance with the...
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