Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Intergraph Corporation for Premium Maintenance Services for the Computer Aided Dispatching System (CAD) and the Fire Records Management System (RMS)starting July 1, 2012 through June 30, 2013. CAD is used to assist in processing calls from the public to the Department of Public Safety's dispatch center (both Police and Fire). The system dramatically aids the call-takers and dispatchers by electronically moving pertinent data to the proper field personnel over voice or data communications. CAD also stores data for record-keeping purposes. The Director of Public Safety contracted with Intergraph Corporation in March 2010 to replace the City's CAD system. Intergraph completed the project and went live with the new CAD system in June 2011. It is now necessary to enter into the first of five services contracts agreed upon in the original CAD installation contract (EL009776). The warranty period for the new systems expires on June 30, 2012. This legislation also enters in contract with Intergraph for the maintenance of the Division of Fire's RMS system which is part of the CAD system installed by Intergraph.
Contract Compliance: Contract Compliance Number # 630573222 - Expires: June 11, 2014.
Emergency Designation: Emergency designation is requested to ensure the continued operation and maintenance of the CAD and Fire Records Management System.
FISCAL IMPACT: This ordinance authorizes an expenditure of $320,702.04 from the Support Services general fund operating budget and $255,778.32 from the Division of Fire's budget for the maintenance of CAD and Fire's RMS systems. This is the first of a five year maintenance agreement with Intergraph Corporation. Total expenditure is $576,480.36. Both Support Services and the Division of Fire budgeted for these contracts in their respecti...
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