Explanation
This ordinance authorizes the Finance and Management Director to increase the amount of funding on a previously established Auditor Certificate for emergency services (Ordinance 0084-2012). A number of factors have influenced increasd spending on a previously established Certificate - there was an unexpected OEM name change for our Chevrolet dealer, unexpected Harley Davidson motorcycle parts expenditures, and finally unexpected accident repairs for Heavy Duey Fire apparatus, all of which consumed much of the original amount of $200,000 which currently has a balance of $27,820. The auditor certificate was to create various purchase orders for automotive parts and services on behalf of the Fleet Management Division in order to properly respond to planned but unexpected emergencies that may arise with respect to the maintenance and repair of various City vehicles and/or equipment.
During 2012, the Fleet Management Division is budgeted to spend in excess of $3.0 million for parts and over $1.8 million for services to keep the City's fleet of approximately 5,000 vehicles in operation. Fleet Management processes over 38,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 companies to help meet this need. However, despite these best efforts, when a vehicle repair becomes necessary there may not be a purchase order in place for the correct part or service.
It is impossible to predict each and every necessary repair that will happen during a given budget year. For example, earlier this year, repairs were required on a one-of-a-kind unit for Public Safety. The unit's parts are available from only one vendor and the unit must always be in good working order. Anticipating and encumbering funds for these types of special circumstances would be difficult to predict in terms of frequency, location, and amount. Furthermore, some repairs must be completed within hours and be available to Public Safety (or o...
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