Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for routine and emergency maintenance and rehabilitation of the roadway system, traffic control devices, and for the inspection of various projects affecting this system.
To meet these responsibilities, the Division employs an extensive and varied fleet of vehicles. In order to maximize utility of the fleet, it is necessary to equip these vehicles with radios. This enables greater coordination of fleet units by enhancing the ability of supervisors to dispatch vehicles to needed locations at a moment's notice. This is of particular importance during periods of emergency repair to streets and traffic control devices, and snow and ice removal operations.
Additionally, the Division utilizes Franklin County's 800 MHz system and this system will be converting from an analog to a digital format which will require the replacement of all but seven radios owned by the Division.
As part of the rebanding project that is currently underway the Division will be receiving approximately 200 new mobile radios at no cost, but which for a fee can be upgraded to a digital format. This upgrade service will cost approximately $115,000.00 to perform but will result in a savings of $300,000.00 when the conversion to digital occurs.
The Purchasing Office has established contract FL004701, SA003358 for the purchase of 800 MHz radios, equipment and accessories and for upgrade services.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Motorola Solutions, Inc., is 36-1115800 and expires 03/08/2014.
3. FISCAL IMPACT
Funds are available for this expenditure from the Street and Highways and Highways G.O. Bonds Fund, no. 704. The total cost of this purchase is $135,000.00. A C.I.B. amendment is necessary to establish funding in the correct project detail for this project.
Title
To authorize the Finance and Management Director to establish a purchase order for the purchase of...
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