Explanation
BACKGROUND: This ordinance is for the option to purchase McAfee Software and Support. This contract will be used by the Department of Technology to supply McAfee multi-purpose security products for all City agencies. The term of the proposed option contract would be approximately three (3) years, with the option to extend the contract for one (1) additional one-year period if mutually agreed upon. The Contract is through June 30, 2015. The Purchasing Office opened formal bids on April 19, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA004325. Three-hundred ninety-two (392) bids were solicited (MBR: 9; F1: 8). Four (4) bids were received.
All four bids submitted were deemed non-responsive. Two of the bidders were rejected because they did not have the required reseller relationship with McAfee in order to provide the entire McAfee product line. Another bidder was rejected because they were unable to provide fixed discounts for the categories of items the City may purchase from. The fourth bidder, SHI International, was rejected because they provided exceptions to the City's Standard Terms and Conditions. However, because SHI is an authorized McAfee reseller and provided defined pricing with their bid, the Purchasing Office informally reconsidered their bid. After consultation with the City Attorney, the Purchasing Office entered into negotiations with the bidder. These negotiations resulted in an acceptable agreement. A contract will now be established with SHI International, Inc. as the lowest and best bid.
The Purchasing Office is recommending award of the contract to the lowest and best bidder:
SHI International Corp., CC#223009648 (Expires November 16, 2013); All Items, $1.00
Total Estimated Annual Expenditure: $75,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Datab...
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