Explanation
BACKGROUND: This ordinance authorizes the option to purchase Traffic Signal Detection Equipment for the Department of Public Service, Division of Planning and Operation. The term of the proposed option contract will be through September 30, 2014 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA004415 The Purchasing Office opened formal bids on June 7, 2012. The traffic signal detection equipment will be installed at street intersections and will detect vehicular traffic approaching the intersections.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004342). Fifty-eight (58) bids were solicited (MAJ: 57, F1: 1) Two bids were received (MAJ: 2).
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of two contracts to the lowest responsive, responsible and best bidders:
Path Master, Inc, CC#341233777, exp. 6/11/14
Baldwin & Sours, Inc. CC#311104513, exp. 9/9/12
Total Estimated Annual Expenditure: $50,000.00
This ordinance is being submitted as an emergency because without emergency action for this traffic signal detector equipment, vehicular traffic will not be identified and reported and this could result in the delay of providing efficient delivery of valuable public services.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into two contracts for the option to purchase Traffic Signal Detection Equipment with Path Master, Inc. and Baldwin & Sours, Inc. and to authorize the expenditure of two d...
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