Explanation
1. BACKGROUND
The Division of Planning and Operations utilizes school flashers for the purpose of warning motorists of school zones and the speed limit within those school zones. To achieve this objective the Division of Planning and Operations requires the purchase of these commodities to install in school zones currently without or needing upgrades.
The Purchasing Office solicited formal competitive bids and established universal term contracts (UTCs) for the purchase of these commodities which the Division of Planning and Operations requires.
This ordinance authorizes purchases of commodities per terms and conditions of these existing UTC contracts:
Baldwin & Sours, Inc.
School Flasher Units
FL004931\ SA003915
General Supply & Services, Inc.
School Flasher Poles and Foundations
FL004934\ SA003916
The total cost of the commodities needed is $148,524.00.
Searches in the Excluded Party List System(Federal) and the Findings for Recovery list (State) produced no findings against Baldwin & Sours, Inc. and General Supply & Services, Inc.
2. CONTRACT COMPLIANCE
Baldwin & Sours, Inc. has a contract compliance number 311104513 and it expires 9/9/2012.
General Supply & Services, Inc. has a contract compliance number 205021902 and it expires 5/12/2013.
3. FISCAL IMPACT:
Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund. Amendment to the 2012 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to assure the timely availability of the school flashers and accessories for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To authorize the Finance and Management Director to establish purchase orders with Baldwin & Sours, Inc. and General Supply & Services, Inc. for the purchase of school flashers and accessories per the terms and condit...
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