Explanation
BACKGROUND: This ordinance is for the option to purchase various types of Topsoil for pick up or delivery on an as needed basis by the Division of Water, the largest user and various other City Agencies. This contract is necessary to allow proper completion of sewer and waterline repairs and improvement to City properties as required. The term of the proposed option contract will be through June 30, 2014 with the option to extend this contract subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on June 7, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004413,). Thirty seven (37) Bids were solicited (MBR-1:M1A-6). Three (3) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Jones Fuel Co., DBA Jones Topsoil LLC CC#314220120 (expires 5-25-2012)
Kurtz Brothers Central Ohio, LLC CC#203524137 (expires 11-2-2012)
Total Estimated Annual Expenditure: $100,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because the specification review process took longer than anticipated and the current contract expires on June 30, 2012. A delivery system where topsoil was to be conveyed to the needed areas was evaluated but not chosen when it was determined that this would reduce competition and increase the total costs.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to contract for the option to purchase various types of Topsoil for pick up or delivery on ...
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