Explanation
BACKGROUND: This ordinance is for the option to purchase Road Flares for the Department of Public Safety, Police and Fire Divisions. This contract will be used to supply flares in order to warn drivers of impending hazards along City streets and highways. The term of the proposed option contract would be approximately two (2) years, with the option to extend the contract for one (1) additional one-year period if mutually agreed upon. The Contract is potentially through June 30, 2015. The Purchasing Office opened formal bids on June 14, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA004424. Ninety (90) bids were solicited (MBR: 1; F1: 1). Four (4) bids were received.
The Purchasing Office is recommending award of the contracts to the lowest, responsive, responsible and best bidder:
Comade, Inc., CC#331013311 (Expires June 25, 2014), $1.00, All items.
Total Estimated Annual Expenditure: $50,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the supply of flares could be disrupted, thereby potentially causing hazardous conditions on City roads.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contract for the option to purchase Road Flares with Comade, Inc.; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 14, 2012 and selecte...
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