Explanation
BACKGROUND: This legislation authorizes the City Attorney to enter into a contract with West Publishing Corporation dba Elite, A Thomson Reuters business for a legal case/matter management software system and associated services, and the expenditure of the necessary funds.
The guidelines of City Code Chapter 329.14 for awarding professional service contracts through requests for proposals (RFP) was followed. SA004220 was posted through the Vendor Services website and a total of six (6) responses were received. A project team, consisting of four City Attorney staff and one staff of the Department of Technology evaluated the responses and selected two products, Legal Files and ProLaw, for more in-depth evaluation. Presentations and reference checks were conducted for these two vendors/products. Based upon the information provided and the selection criteria established in the solicitation, ProLaw was recommended by the project team as the product that would best meet the needs of the office. The City Attorney has approved said recommendation.
This contract will enable the purchase of the various software licenses, annual maintenance, training, consultation, and data conversion services needed to implement this project for 60 users of the Civil Section of City Attorney’s Office.
Contract compliance number 41-1426973, expires 02/27/2014.
EMERGENCY: The process of obtaining a legal case/matter management system for the City Attorney’s Office has been ongoing for several years. Therefore, there is an immediate need to establish said contract and authorize the expenditures to allow this project to commence as soon as possible.
FISCAL IMPACT: This project is being funded from the Auditor’s Bond Fund #783, where there are adequate funds available.
CONTRACT COMPLIANCE NUMBER: 41-1426973, expires 02-27-2014.
Title
To authorize the City Attorney to enter into a contract with West Publishing Corporation dba Elite, A Thomson Reuters busine...
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