Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for automotive parts, supplies, and services for the Fleet Management Division.
City Universal Term Contracts (UTC's) are in place for some of these parts, supplies, and accessories. Otherwise, parts not on a City UTC can be purchased from various contracts established pursuant to the City’s procurement code. Ordinance 0086-2012, passed on February 13, 2012 originally authorized Fleet to issue purchase orders and expend for various parts, supplies, and services. The spending authority granted by Ordinance 0086-2012 has been exhausted, thereby requiring additional legislation to expand Fleet spending authority.
Fiscal Impact: The Fleet Management Division 2012 operating budget contains nearly $6 million for the purchase of automotive parts, supplies, and services. This legislation authorizes an expenditure of $900,000 with various vendors to purchase automotive parts, supplies, and services. Funding for these expenditures exists within Fleet Managements 2012 operating budget.
Emergency action is requested to ensure an uninterrupted supply of vehicle parts, supplies, and services, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles. This ordinance is for the purpose of maintaining operations through fiscal year 2012. This ordinance is contingent on passage of the Department of Finance’s 3rd quarter transfer ordinance.
Title
To authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, services, as well as for emergency parts and repair services for the Fleet Management Division per the terms and conditions of various Universal Term Contracts; to authorize the expenditure of $900,000.00 from the Fleet Managment Services Fund; and to declare an emergency. ($900,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established t...
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