Explanation
BACKGROUND
The Division of Planning and Operations is responsible for the plowing of streets of snow during the winter months for the City. To accomplish this mission the Division requires the purchasing of up to 11 snow plows and salts spreaders for the upcoming winter season.
The Purchasing Office opened formal bids on September 13, 2012 for the purchase of up to eleven (11) snow plows and salt spreaders for the Division of Planning & Operations SA004572 - BI006093. Six bids were received.
The bids were reviewed based on meeting specifications and overall cost proposals. After a review of the bids, the Department of Public Service recommends an award be made to ACE Truck Body, Inc. (FIN #31-0936828) as the lowest, responsive and responsible and best bidder. ACE Truck Body, Inc. took zero exceptions to the specifications.
Even though Pengwyn was the low bidder, they took exception to specifications 3.3.1.6. The specifications stated "the angling rams should be 1 ¾ in x 11 in." The snow plow Pengwyn bid is different from the one specified and does not meet specifications.
The estimated expenditure for this purchase is $151,052.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ACE Truck Body, Inc.
CONTRACT COMPLIANCE INFORMATION
ACE Truck Body, Inc.'s contract compliance number is 31-0936828 and expires 11/09/2012.
EMERGENCY DESIGNATION
Emergency action is requested to make this equipment available at the earliest possible time to meet the needs of the Division of Planning and Operations daily activity. The snow season is approaching and it is important to have this equipment as soon as possible.
FISCAL IMPACT
Funding for this purchase is budgeted within the 2012 C.I.B. The cost of this purchase is estimated at $151,052.00
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of up to eleven (11) snow plows and salt spre...
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