Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU) to establish a purchase order to acquire 1.5 million sheets of billing paper for the DPU monthly billing, 400,000 (four hundred thousand) sheets of DPU Delinquent billing paper and 150,000 (one hundred fifty thousand) sheets of DPU Final Bill Paper. The Department of Technology, through the informal competitive bid process, solicited bids from 140 registered vendors through the city's solicitation web-site, Vendor Services. On October 9, 2012 the DoT received and opened five (5) bid responses associated with bid solicitation SO041906. The previous awards, for the same item and quantities; 1.5 million (7/2011) $15,405.00, 400,000 (11/2011) $4,396.00 and 150,000 (9/2012) $1,798.50.
Upon completion of reviewing the bids, the award was made to the lowest, responsive, responsible and best bidder, Information Data Products, Inc. in the amount of $21,115.00.
Five (5) bid responses:
Information Data Products, Inc. $21,115.00 KDM Enterprises $21,979.00
Forms Plus Services, Inc. $25,215.00 Moore Document Solutions $28,780.00
The Herald Inc. $31,016.50
Given that the procurement method used was the informal solicitation method through the City of Columbus, vendor services website and the responses all exceeded the $20,000.00 threshold for informal bid processing this ordinance requests a waiver of the formal competitive bidding requirements of Columbus City Code with section 329.11.
EMERGENCY:
Emergency destination is required in order to expedite the necessary purchase needed by the Department of Public Utilities and to avoid interruption of service.
FISCAL IMPACT: In 2011 and 2012 the Department of Technology expended $21,599.50 for the same quantities in solicitation SO041906 additionally, in 2012 the Department of Technology expended an additional $6,147.50 for 500,000 sheets of monthly bi...
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