Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Safety, to enter into a one year agreement, effective on the date of a purchase order certified by the City Auditor’s Office, with Asysco, Inc. This agreement will provide for software licenses and professional services to upgrade the current criminal history information management system from a legacy Libra mainframe technology platform to a modern platform. The upgraded system will support the Division of Police and their law enforcement partners in Franklin County. The upgraded system will replace the legacy criminal history system and provide the following benefits:
· Stable, reliable, upgradeable system platform.
· Quicker response to user information requests for Criminal History inquiries.
· Ability for users to query and retrieve broader, inter-related Criminal History datasets.
· Ability for users to access reports.
· Ability for users to access the system through web-based or mobile platforms.
· Improved staff utilization as outside agencies perform self-serve inquiries.
This ordinance will authorize funding to upgrade the criminal history system at a cost of $250,000. These funds will provide for software licenses at a cost of $15,000, and professional services to assist the City with the system upgrade at a cost of $235,000. The agreement includes four (4) annual options to renew. If exercised by mutual agreement and approval of proper City authorities, the options will provide annual software maintenance and support at a cost of $25,000 per year. This ordinance also requests $75,000 in contingency funds to accommodate any unforeseen changes to project scope.
To procure these systems and services, a Request for Proposals (SA004601) was published September 24, 2012. The solicitation received two (2) proposals, which were scored by an evaluation committee of seven (7) representatives from City departments and ...
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