Explanation
BACKGROUND: This ordinance is for the creation of Universal Term Contracts for the option to Purchase Pest Control Services on an as needed basis by various City departments. These Pest Control Services are necessary to maintain a safe and clean environment in the various City buildings and grounds. The term of the proposed option contracts would be through May 31, 2015 with the option to extend this contract subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on April 11, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004856). Thirty six (36) bids were solicited: (V1-1: M1A-5; F1-1). Two (2) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
AAA General Services, IncCC#311639944 (expires 2-21-2015)
Action Pest Control, Inc CC#311477009 (expires 4-10-2015)
Total Estimated Annual Expenditure: $65,000.00.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor’s Findings For Recovery Database.
This ordinance is being submitted as an emergency to maintain uninterrupted service because the current contract is set to expire on May 31, 2013.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to contract for the option to Pest Control Services on an as needed basis, to authorize the expenditure of $2.00 dollars from the Mail, Print Services and UTC Fund, and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 11, 2013 and selected the lowest responsive, responsible and best bidder;...
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