Explanation
This ordinance authorizes the Director of Finance and Management to establish a contract/purchase order with Dell Marketing L.P on behalf of the Department of Technology for Microsoft enterprise software licensing. This is being done through the State of Ohio Multiple Award Contract (MAC) 0A1108-17AGG, which has an expiration date of 6/30/2019 and is authorized for the city's use by Ordinance No. 582-87 for Microsoft enterprise software licensing. Microsoft Office is the city’s technology standard for desktop computing software, currently used by approximately 6,000 city employees in their daily business. The city also utilizes Microsoft software to support a number of enterprise applications. This ordinance will enable the city to obtain the latest versions of Microsoft software utilizing a single agreement for the entire city.
The term of the proposed three-year agreement commences on January 1, 2018 and ends on December 31, 2020. This ordinance authorizes funds for the first year only, the costs for which total $1,419,640.64. Payment for subsequent annual terms, estimated at $1,419,640.64 per year, is contingent on available funding and approval of proper City authorities. The proposed enterprise agreement enables the City to cancel the agreement, without penalty, in the event that funds are not appropriated to pay for future annual terms.
This ordinance also authorizes the “true-up” of the last year (2017) of the current three-year agreement (2015-2017), originally authorized by ordinance 2731-2014 passed December 8, 2014 and most recently the third year was authorized by ordinance 2921-2016 with a passage date of December 5, 2016. The last year “true-up” costs are $722,894.96, for a total authorized expenditure of $2,142,535.60.
1. Amount of additional funds to be expended: $722,894.96
Original contract -1st year amount (2015): $1,126,917.72
Modification #1: (1st year -true-up): $155,706.7...
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