Explanation
BACKGROUND:
This ordinance will authorize the Director of Technology to renew a contract with SHI International Corporation (SHI) for existing Micro Focus Server COBOL software licensing support at a cost of ($55,688.28) and Server Express support ($5,716.68), both required for the City’s Income Tax software system, for a combined cost of $61,404.96, with a coverage term period from August 1, 2020 through July 31, 2021. The agreement was most recently renewed under the authority of Ordinance 1443-2019 passed July 1, 2019, establishing PO184071. The total cost of this ordinance is $61,404.96.
The original contract was established via (RFQ005619 opened June 1, 2017) authorized under ordinance number ordinance 1621-2017, passed by City Council July 10, 2017, establishing PO071544. In accordance with the bid specifications, the City and SHI can renew the contract for four additional one year terms, subject to mutual agreement and approval by proper City authorities. This is the third of the four year renewal options (year four of five years). After this renewal is executed, the contract agreement can be extended/renewed annually for one (1) more additional one (1) year term subject to mutual agreement and approval of proper City authorities.
As a reseller of Micro focus COBOL software, SHI is required to include the Micro Focus Maintenance Agreement pertaining to licensing and support standard terms and conditions in their proposed agreement with the City.
FISCAL IMPACT:
In 2018 and 2019, the Department of Technology legislated $50,747.88 and $55,822.72 respectively, for Micro Focus COBOL and Server Express licensing and software support provided by SHI International Corporation. The total cost of this ordinance (2020) is $61,404.96 for software licensing support services. Funds for this expense are budgeted for within the Department of Technology, Information Services Division, Information Services Operating Fund. The aggregate contract total ...
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