Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to modify (Modification No. 2) a contract with American Mechanical Group, Inc. to extend the contract end date to March 31, 2022, and add an escalator clause to the contract to provide residential emergency repair services as part of the Department of Development’s Emergency Repair Program.
Original contract amount $ 45,000.00 PO205754
Modification No. 1 amount $225,000.00 Ord. 0509-2020 PO220239
Renewal No. 1 amount $197,754.00 Ord. 2887-2020 PO255432
Modification No. 2 amount $ 0.00
Total contract amount $467,754.00
The purpose of the Emergency Repair Program is to repair items of an emergency nature that would impact a household remaining safely in their home. American Mechanical Group, Inc. provides heating, hot water, plumbing, sewer and electrical services. Most homeowners are at or below 50% AMI with exceptions allow up to 80% AMI.
The Department of Development advertised RFQ014201on Vendor Services in November 2019 for the Emergency Repair program. Three bids were received and the Director of Development entered into contract with three bidders under the authority of Columbus City Code Section 329.19. For the original contract, the contract period is from the date of approval of the purchase order to December 31, 2020. The option to renew the contract for one additional year through 2021 was exercised under ordinance 2887-2020.
The department is currently engaged in the Invitation to Bid process per Columbus City Code Chapter 329, but the process will not be completed, nor legislation ready, before City Council’s last meeting in 2021. It is estimated that the contract will be executed in January 2022. Extending the existing contract through March 31, 2022 will prevent interruptions to the program and delays in providing services.
Likewise, modifying the contract to include an escalator clause will provide the contractor with access...
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