Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to enter into contracts with Crowe, LLP, to provide for an American Rescue Plan (ARP) Reporting Tool software solution, and associated professional implementation services for gathering and reporting programmatic data for federal grant awards. The solution will support the Department of Finance and Management in its role as the centralized Emergency Rental Assistance Program (ERAP) and State and Local Fiscal Recovery Funds (SLFRF) reporting lead, and allow for the data capture, tracking, and monitoring of sub-recipient program participation as well as outcome and output goals associated with utilization metrics. The current process used by the City is semi-automated by use of standard spreadsheet applications and complimented by manual processes. The manual processes are performed by the Department of Finance and Management and the contracting agencies (i.e., agencies that are sub-awarding funds to other organizations). This software solution will allow for the migration of data from its legacy systems into a new-hosted solution.
The anticipated users of the proposed software solution will include the Department of Finance and Management, all City departments, and the City’s sub-recipients engaged in contracting. Authorized users within each department will have access to the data related to their departments. The sub-recipients will use the system to report programmatic data, including outputs, outcome, and demographic data for program participants/recipients.
The engagement will involve the creation of three contracts: a consulting services agreement in connection with implementation services for ERAP and Crowe Grant Recipient Tracker for American Rescue Plan Act SLFRF, a consulting services agreement in connection with ongoing support, and a subscription software license agreement. In addition, this ordinance allows for the creation of an additional c...
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