Explanation
The City Auditor originally entered into a Professional Services Agreement with Tyler Technologies, Inc., for the Purchase and Installation, Maintenance, and Support of the City Financial Management System. The contract was authorized by Ordinance No. 1077-2013 and passed by the Columbus City Council on May 20, 2013. The most recent contract modification was authorized by Ordinance No. 2373-2021 and passed by Columbus City Council 10/13/2021.
Under Ordinance 2373-2021, the City completed its upgrade from DAX2012 to D365 and discontinued our use of Tyler Forms and Tyler Cashiering. The City Auditor is continuing use of Tyler ACFR Statement Builder on a yearly subscription basis. Tyler also licensed the intellectual property (balances export from D365, changes with code) to City on an AS-IS basis. This City is able to use the export and change it as D365 changes without going back to Tyler. 2022 is the first complete year contracting with Tyler for ACFR Statement Builder as a standalone product without any other services or products (Tyler Insight Extensions, hosting, other Tyler products, export rework). Pricing was negotiated with Tyler for just this product and after extracting costs for discontinued products and services. The City Auditor used reasonable measures to review other potential ACFR solutions. This product is a highly specialized statement builder for creating governmental financial statements in the Annual Comprehensive Financial report. Moving to another product is extensive to recreate the export and will require funding a project to implement. The cost of implementing this change will likely to be much greater than the current subscription cost and needs to be timed with future reporting periods. Currently, it is in the City’s best interest to continue with Tyler ACFR builder for continuity of statements as the City Auditor explores other alternatives for future years.
This legislation authorizes the City Auditor to modify and ext...
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