Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a contract for the option to purchase the software services of Aquiire Marketplace, with Coupa, Inc. This is an electronic catalog administered by the Purchasing Office. It is made available to City staff, allowing them to purchase items from universal term contracts. Currently, there are over 440 contracts containing over 5 million items in the electronic catalog. The electronic catalog aggregates catalog content from City universal term contracts and externally manages the content from a single site. It was the source for over 33,600 universal term contract catalog purchase orders totaling $83 million in 2021. The use of the electronic catalog provides efficiency for city agencies. In addition, it ensures that items are purchased that are actually on contract and that the City is paying the actual contract price. The original contract and subsequent renewals were established in accordance with and authorized under Ordinance Numbers 1963-2019, 1159-2020, and 0991-2021 respectably. At that time Aquiire Marketplace, with Coupa, Inc. was the only known catalog with real time search capability of vendor’s online catalogs. The current agreement will expire June 20, 2022.
Due to the critical nature of software services that support the electronic catalog, we respectfully request that the competitive bidding provisions of the Columbus City Codes be waived to continue this relationship with the existing provider while the City competitively selects a new provider through a Best Value Procurement.
In accordance with the contract specifications, the City and Coupa Software, Inc. can renew the contract for an additional one year, this one-year term is subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be June 20, 2023.
Coupa Software, Inc. - CC030001 - Expires March 11, 2023
Total Estimated Annual Expendi...
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