Explanation
This legislation authorizes the Director of Public Utilities to enter into a contract modification with General Temperature Control, Inc. for boiler maintenance services for the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and Sewer Maintenance Operations Center. Other Department facilities may be added in the future. The work under this contract mainly concerns boilers and their associated equipment and systems that require inspection, testing, troubleshooting, chemical addition and balancing, maintenance, and repair or replacement of failed components. The work may also include updating software and firmware for the various boiler system heating units or any boiler-associated equipment. Fees for state inspections are also considered part of the boiler system and therefore under the scope of the contract work.
The Department of Public Utilities (DPU) solicited competitive bids for the services in accordance with the relevant provisions of Chapter 329 of City Code (RFQ006735). Six hundred ninety-one (691) vendors were solicited. One (1) bid was received, on October 4, 2017. General Temperature Control, Inc. was determined to be the lowest, responsive, responsible and best bidder.
The original contract was for one (1) year to and including January 22, 2019. The contract language permits the Department of Public Utilities to renew the contract for three (3) additional years based upon mutual agreement of the parties, availability of budgeted funds, and approval of City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
This proposed modification #3 is for the third and last renewal, being the unplanned fifth year of the contract in response to unforeseen issues in advertising new bids. The modification will extend the contract through September 30, 2022
1. Amount of additional funds: The total amount of additional funds needed fo...
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