Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Asphalt Emulsions with Asphalt Materials Inc. The Division of Infrastructure Management is the primary user for asphalt emulsions. Asphalt emulsions are used to patch and repair roads throughout the City of Columbus. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 31, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ021207). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Asphalt Materials Inc., CC# 007012 expires 2/7/2024, All items, $1.00
Total Estimated Annual Expenditure: $500,000.00, Division of Infrastructure Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to avoid an interruption in product supply.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option...
Click here for full text