Explanation
On March 28, 2022, the Department of Technology (DoT) received and unsealed one bid submission for Accela software licensing, maintenance, and support for various city agencies. The single bid was submitted by Brown Enterprise Solutions, LLC. This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Brown Enterprise Solutions, LLC for Accela software licensing, maintenance, and support on behalf of DoT and the Departments of Building and Zoning Services, Development, Public Utilities, and Public Service. The term of the contract will be one year, beginning on May 1, 2022 through April 30, 2023 at a total cost of $508,555.31. The contract also includes three (3) optional one-year renewals, subject to approval by City Council.
The most recent contract for Accela licensing, maintenance and support was authorized by ordinance 0981-2021, passed on April 26, 2021. Passage of this ordinance will ensure continuation of software maintenance and support services for Accela systems, used by the Departments of Building and Zoning Services, Development, Public Utilities, and Public Service. Services provided through this contract include technical assistance, support, upgrades and telephone support services for the Accela Automation (AA) System application, used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop. Without the passage of this legislation, the Department of Technology will lose access to the various services provided via these licenses.
This ordinance also authorizes the expenditure of $508,555.31 for the above-described purpose.
CONTRACT COMPLIANCE
Vendor Name: Brown Enterprise Solutions, LLC
CC#: 90-0353698 Expiration Date: 3/3/2024
DAX Vendor Account # 010668
FISCAL IMPACT
In 2021, via ordinance 0981-2021, $469,100.66 was authorized for the above-described software licensing, maintenance and support. Funds for this purchase in 2022 are bu...
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