Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pole Line Hardware with Wesco Distribution, Inc. The Division of Power is the sole user of Pole Line Hardware, to be used in the electric distribution system. The term of the proposed option contract would be approximately three (3) years, expiring May 31, 2025, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code 329 relating to competitive bidding, (Request for Quotation No. RFQ021208). The Purchasing Office opened formal bids on March 31, 2022. One bid was received. It should be noted that the vendor took exception to some provisions of the price escalator clause contained within the bid document. These exceptions have been reviewed and are acceptable, however it is necessary to waive the provisions of Columbus City Codes Chapter 329 relating to competitive bidding.
The Purchasing Office is recommending award to lowest, responsible and best bidder as follows:
Wesco Distribution, Inc., CC# 001977 expires 4/15/2023, Award for the following manufacturers: Aluma-Form, Chance/Hubbell, Hastings, MacLean and Preformed, $1.00
Total Estimated Annual Expenditure: $400,000, Division of Power, sole user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance to insure a supply of these parts vital to electricity distribution.
This company is not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservat...
Click here for full text