Explanation
BACKGROUND
This legislation is to authorize the Director of the Department of Technology (DoT) to enter into a software maintenance and support agreement with Lytrod Software, Inc. The original agreement (associated with purchase order EE004330) was established August 1, 2007 and provided software maintenance and support through December 31, 2007. The agreement was most recently renewed through purchase order EL017738, authorized by ordinance 2529-2015, passed November 16, 2015. This contract agreement will provide for software maintenance and support for the period January 1, 2017 to December 31, 2017 at a cost of $1,500.00.
Lytrod Proform Designer software is utilized by DoT in conjunction with its Xerox 4635 production printers to print documents and other forms for its city department customers. This software is necessary to ensure that printed documents are formatted correctly.
Lytrod is the sole source provider of maintenance and support for its software, so this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Chapter 329.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
During the years 2014 and 2015, the Department of Technology expended $1,360.00 and $1,500.00 respectively with Lytrod Software Inc. for software maintenance and support. The cost associated with this year's software maintenance and support is $1,500.00. Funds for this purchase have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund. The aggregate contract total amount including this request is $14,580.00.
CONTRACT COMPLIANCE:
Vendor Name: Lytrod Software, Inc. (DAX Vendor Acct. #: 009901); C.C#: 68 - 0278419; Expiration Date: 12/03/2017
Title
To authorize the Director of the...
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