Explanation
BACKGROUND:
The purpose of this ordinance is to authorize the expenditure of $350,000.00 to enable the Department of Technology (DoT) to procure, at a later date, an automated business process system that includes document and imaging management on behalf of the Employee Benefits Risk Management (EBRM) Office of the Department of Human Resources.
The EBRM office is seeking to automate certain aspects of their business processes to enhance their efficiency and to automate activities related to the processing of workers' compensation claims. Their current system is outdated and does not meet their needs.
Currently, workers' compensation claims are filed and managed through the Ohio Bureau of Workers' Compensation. By working towards implementing a system that provides full end-to-end processing of workers' compensation and injury leave claims, incident reporting, and short term disability processing, the city could become self-insured within the next 2-3 years, with potential long-term cost savings.
DoT is assisting in the project by conducting a thorough assessment of the business processes of the Employee Benefits Risk Management Office. As such, DoT will identify and document requirements for the above mentioned systems, noting that they will ultimately need to interface. After the assessment, DoT will act as procuror on behalf of EBRM as funds for these purchases are available within DoT’s - Human Resources Risk Management direct charge budget. Additional legislation will be required to contract with the chosen vendor(s) and/or consultant(s) once they are known.
The expenditure of funds authorized by passage of this ordinance will be put towards the document and imaging management system. Remaining funds, if any, will be put towards the implementation of the above mentioned claims management system.
FISCAL IMPACT
Funds for this service are budgeted and available within the Department of Technology’s - Human Resources Risk Managemen...
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