Background
This legislation authorizes the Director of Public Utilities to renew the construction contract with Phinney Industrial Roofing, in the amount of $200,000.00, for Roofing Maintenance Services for Department of Public Utilities facilities (FEM 0701.1). The work to be performed under this contract will be mainly roofing and any associated systems that require inspection, testing, troubleshooting, maintenance, and repair or replacement. The work will also include documentation of semi-annual inspections and warranty work, when requested or required.
CONTRACT AWARD: The Director of Public Utilities publicly opened four bids (4 MAJ) on February 21, 2018.
Phinney Industrial Roofing was deemed the lowest, most responsive, and responsible bidder. Their Contract Compliance Number is 34-1478040 (expires 5/30/20, Majority). The original contract was for one (1) year from the date of execution, with the option to renew for three (3) additional one-year terms based upon mutual agreement of the parties, budgeted funds, and approval by City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. This proposed renewal #1 is for year 2 of the contract. The contract will be extended through June 10, 2020.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Phinney Industrial Roofing.
1. Amount of additional funds: Total amount of additional funds needed for this contract renewal number 1 is $200,000.00. Total contract amount including this renewal is $383,000.00 (Original Contract: $183,000.00; This ordinance (Renewal #1): $200,000.00).
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract, as this is a planned renewal.
3. Reason other procurement processes not used: Work under this renewal is a continuation of services included in the ...
Click here for full text