Explanation
1.0 BACKGROUND: This contract renewal is for Step 3 - Services During Construction and will include technical project representation (TPR) duties, construction-phase engineering, start-up and commissioning assistance, and record documentation.
Planning Area: 99
1.1 Amount of additional funds to be expended: $2,875,701.86
Original Contract (PO143499) $2,461,829.00
Modification 1 (PO189219) $ 397,198.00
Modification 2 (PO257821) $ 517,420.00
Renewal 1 (Current) $2,875,701.86
ESTIMATED CONTRACT TOTAL $6,252,868.86
1.2 Reasons additional goods/services could not be foreseen:
This renewal was planned at contract origination.
1.3 Reasons other procurement processes are not used:
Due to the highly complex and technical nature of this wastewater treatment plant infrastructure project, it is not reasonable or cost efficient to undertake a new procurement effort to acquire these services. The lengthy process for initiating a new procurement, and for a new entity to gain understanding of the project, would likely cause an unacceptable project delay and additional cost.
1.4 How cost of modification was determined:
The cost of this modification was determined through scope and fee negotiation with the design professional.
2. Project Timeline: The Professional Engineering Services Agreement was executed on June 20, 2016 and provided Step 1, Preliminary Design Services, and Step 2, Detailed Design and Bidding Services. The Step 1, Preliminary Design Services, was completed on January 12, 2017 and Step 2, Detailed Design and Bidding Services was completed on October 1, 2018. Modification No. 1 was executed on September 13, 2019 and the design was completed in April of 2020. Modification No. 2 was executed on November 30, 2020 with design completed on July 15, 2021. Construction bids were received on October 13, 2021 and it is anticipated that the Notice to Proceed for constru...
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