Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Parking Meter Payment Systems with Parkeon/Flowbird. The Division of Parking Services is the sole user for parking meters. Single space, double space and multi-space kiosk parking meter systems are used to collect parking fees in designated pay to park areas in the City of Columbus. The term of the proposed option contract would be approximately five (5) years, expiring 12/31/2026 with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal proposals on August 12, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
A formal best value proposal (BVP) was solicited for the purchase of Parking Meter Payment systems with various types of meter systems and supporting hardware with specific operating software to make the units complete.
Proposals were evaluated by a five (5) member committee, based upon various criteria including total cost of ownership, quality and feasibility of the offered goods and services, past performance and acquisition costs resulting in an award recommendation to Parkeon/Flowbird.
BID INFORMATION: RFQ019118 was advertised and proposals were opened on August 12, 2021. Four (4) responses were received.
An evaluation committee consisting of five (5) members of Public Service provided technical expertise. Each member of the committee scored and ranked written proposals submitted by the offerors. After evaluating all product proposals, a request for a BAFO (Best and Final Offer) was requested by the top three (3) offerors. Upon review and in compliance with Columbus City Code 329, the committee submitted final rankings and was satisfied with awarding one (1) company all parking meters based on best value of the City.
Parkeon/Flowbird received the highest score with 82 tot...
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