Explanation
This ordinance is to authorize the Director of Recreation and Parks to enter into the fifth year of a five-year agreement, as previously approved by Ordinance 0511-2018, with Class Acts Columbus, Inc. to provide talent buying, fiscal agent, and event management services for events produced by the Office of Special Events.
Background: In 2018, a Request for Information (RFI) was issued through Vendor Services inviting interested parties to submit ideas and information regarding ways to consolidate live entertainment talent buying, fiscal agent and on-site cash management services to best enable and facilitate events produced by the Office of Special Events. Based on their plan for formulating and implementing services, demonstrated experience of quality service delivery, history of talent booking and fiscal integrity, Class Acts Columbus, Inc. submission was awarded the contract. Class Acts Columbus, Inc. has served as a talent booking agent and a Columbus Depository Commission approved fiscal agent for the Recreation and Parks Department’s Office of Special Events since 2001.
Class Acts Columbus, Inc. will provide professional services to the Office of Special Events as the talent booking and fiscal agent for events produced by the Office of Special Events. Services include securing artists and coordination of performance, travel and production arrangements. Fiscal agent services include processing artist contracts and payment of contract deposits and artist fees. Class Acts Columbus, Inc. will collect all festival vendor fees and beverage receipts, and pay event expenses from invoices as authorized and directed by the Recreation and Parks Department. Class Acts Columbus, Inc. will maintain financial records pertaining to all transactions in accordance with Columbus City Code Section 321.11. Class Act Columbus, Inc. will hold a Surety Bond in the amount of $100,000.00 and Certificate of Insurance, as required by the City.
The maximum amou...
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