Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the service contract with Atlas-SSI, Inc. for the removal and upgrade of intake water screens at the Dublin Road Water Plant, Capital Improvements Project No. 690278-100000, Division of Water Contract No. 2330.
The original ordinance, 1510-2020, provided for two planned 1 year renewals in 2021 and 2022. This is the second renewal to the contract.
The overall contract will rehabilitate up to three raw water screens at the Dublin Road Water Treatment Plant. Rehabilitation will include removal of the screen, shipment to the vendor’s facility, removal of existing coatings and installation of new coatings, and replacement of wear parts with new parts, shipment back to the plant, and reinstallation.
The first screen was rehabilitated in 2020 (original contact), the second screen was rehabilitated in 2021 (renewal no. 1, and the third screen will be rehabilitated in 2022 (this renewal).
The Community Planning Area is “99 - Citywide” since the DRWP serves multiple planning areas.
1.1 Amount of additional funds to be expended: $153,945.00
Original Contract Amount: $ 137,170.00 (PO238974)
Renewal No. 1: $ 150,700.00 (PO275276)
Renewal No. 2 (current): $ 153,945.00
Total (Orig. + Rens.) $ 441,815.00
1.2. Reason other procurement processes are not used:
The initial contract anticipated rehabilitation of three raw water screens, with one screen being rehabilitated under the initial contract, the second screen under renewal #1, and the third screen under renewal #2. Bidding out the work for this third screen would deviate from the initial contract, require additional effort by the City, and increase the cost and time to rehabilitate the screen.
1.3. How cost of renewal was determined:
The renewal #2 cost was determined by taking the vendor’s February 3, 2022 proposal cost ($139,950) for completing the base scope of work plus the additional work and adding a 10% cont...
Click here for full text