Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify an existing Universal Term Contract (UTC) for the option to obtain Parking Meter Payment Systems with Parkeon/Flowbird. This contract provides for the Division of Parking Services single space, double space and multi-space kiosk parking meter systems that collect parking fees in designated pay to park areas throughout the City of Columbus. This modification is necessary due to global supply chain issues with material availability for production and will ensure the delivery and installation schedule. The contract, PO304322 was established in accordance with Request for Quotation RFQ019118 and will expire December 31, 2026.
No additional funds are necessary to modify the option contract as requested. Modification # 1: Due to supply chain issues on materials, there is a product change in the outer shell (housing) of the multi-unit kiosk systems (qty 160) that are currently on order. The housing units will be refurbished instead of new; the outer shells have no effect on the function or effectiveness of the parking meter system as all interior parts are new. The vendor, Flowbird, has offered as an acceptance of this change, an additional one (1) year extended warranty at no charge for the 160 units. This will save the City of Columbus an estimated $52,000.00 in costs by not purchasing this additional warranty. Modification #2: Section 3.5.7 Completion of Installation: Should installation and acceptance not be completed by April 30, 2022, or at a 75% installed completion the contract will result in a liquidated damages charge of $750.00 per day. The modification is to update the Completion of Installation: The City will issue a Notice to Proceed (NTP) letter stating the date installation can commence and a new date for installation. This date will be mutually agreed upon by the City and Flowbird and will be determined at a later date. The liquidated damages clause wil...
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