Explanation
Background: This legislation authorizes the City Auditor to waive the request for proposal requirements of Columbus City Code Chapter 329 and enter into a professional services contract with Mid-West Presort Mailing Services in an amount up to $161,000.00 for the purpose of printing, presorting, mailing and related services. The contract is for a period of one (1) year beginning September 1, 2022 through August 31, 2023, with the option to renew for three (3) additional one (1) year terms, subject to annual approval and appropriation from City Council.
The Division of Income Tax is in need of additional professional services to for the purpose of printing, presorting, mailing and related services. The Income Tax Division has been working with Mid-West Presort Mailing Services for printing and mailing services over the last few years.
Due to Mid-West Presort Mailing Services’ gained knowledge of Division operations, their compliance in safeguarding tax information as per IRS Publication 1075 and their success in printing and mailing services, the Division is requesting to waive the request for proposal requirements outlined in Columbus City Code Chapter 329.
Contract Compliance: The vendor contract compliance number is 6678 and is valid through 06-23-2024.
FISCAL IMPACT: Funding is available in the 2022 General Fund Budget.
Emergency Designation: Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
Waiver of Request for Proposal Requirements: A waiver of the request for proposal requirements outlined in Columbus City Code Chapter 329 is being requested to contract with a firm that specializes in compliance with IRS Publication 1075 requirements, and has intricate knowledge of existing Division safeguarding practices.
Title
To authorize the City Auditor to execute a professional services contract with Mid-West Presort Mailing Services in an am...
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