Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Athletic Field Clay with Chris Shane Company LLC and Heritage Landscape Supply Group, Inc. The Department of Recreation and Parks is the primary user for Field Clay. Athletic Field Clays are used at Berliner and Anheuser Busch Parks on ball fields. The term of the proposed option contracts would be approximately two (2) years, expiring March 31, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 30, 2022. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ021992). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Chris Shane Company LLC, CC# 040332 expires 12/01/2023, Items 6, 6A, 7 and 7A, $1.00
Heritage Landscape Supply Group, Inc., CC# 038692 expires 6/01/2024, Items 5B and 5C, $1.00
Total Estimated Annual Expenditure: $40,000.00, Department of Recreation and Parks, the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to provide an uninterrupted supply of athletic field clay for sports fields and ball diamonds.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain appro...
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