Explanation
This legislation will authorize the Director of the Department of Technology, on behalf of the Columbus City Attorney, to enter into a contract with Matrix Pointe Software, LLC for maintenance and support services for the City Attorney’s Matrix Prosecutor software system. The original agreement (EL017301) was authorized by ordinance 1028-2015, passed May 15, 2015. The most recent contract was authorized under the authority of Ordinance No. 1481-2021, passed by the Columbus City Council on June 28, 2021, through purchase order PO288093. The term period of this one-year agreement begins on October 1, 2022 and ends on September 30, 2023, at a total cost of $64,300.00.
The Matrix Prosecutor software system is a web-based, comprehensive prosecutor case management system that the City Attorney's office uses to automate processing and store information related to legal matters assigned to their office. It provides prosecutors with a single solution that meets all case and workflow requirements from case intake through appeal. The system automates the key functions of the prosecutor’s office enabling prosecuting attorneys and support staff to be more effective and efficient. Matrix Prosecutor provides integration across the entire justice system increasing productivity, decreasing operating cost and accelerating the timely case disposition.
This ordinance is being submitted in accordance with the sole source provisions of the City of Columbus Code, Chapter 329. Per the vendor's attached sole source letter, Matrix Pointe Software, LLC is the developer and sole provider of Matrix Software and services.
FISCAL IMPACT
In 2020 and 2021, the per annum cost for these services totaled $61,800.00, the contracts for which were authorized by ordinances 1677-2020 and 1481-2021, respectively. This ordinance authorizes the continuation of maintenance and support services, from Matrix Pointe Software, LLC, at a cost of $64,300.00. Funds have been identified and are avail...
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